Where to store personal data in the database

Compliance with the principles of the GDPR is a fundamental thing for any Care Agency, caregivers, and families (clients). Without it, we are exposed to various unpleasantness. The dedicated Hrily platform allows you to easily comply with the highest standards of protection.

What is personal data?

Personal data, otherwise sensitive data – it is a collection of information about each person. These are m.in; Name, surname, address, telephone. Without proper security, these data often fall into the wrong hands, which significantly reduces the credibility of the Care Agency. For the creators of the Hrily program, the protection of personal data is a priority.

Data saved once in a database

Hrily allows you to perform all processes in the Care Agency in such a way that personal data is saved in the database once. This is the best practice we recommend to Care Agencies that want to operate to the highest standards.

The Hrily platform is designed so that there is no need to save personal data a second time. This entails many benefits:

  • If you need a change, we introduce it in one place
  • When you delete personal data, we are sure where the data is and can easily delete it
  • Guarantee of a consistent database
  • High efficiency of work
  • Convenient and easy-to-use system

Care Agencies are accustomed to entering personal data in:

  • Tasks
  • Notes
  • Instant messengers such as Facebook, Skype and others
  • Comments

Duplication of personal data is the result of the use of unmatched programs for Care Agencies, and spreadsheets.

Spreadsheets and emails do not allow you to comply with the GDPR

Care Agencies are aware of the existence of the GDPR. Unfortunately, in practice, it turns out that teams do not follow these guidelines. Below we present situations that occur in many Care Agencies that do not use a dedicated platform for Care Agencies.

A. In the spreadsheet we have saved personal data – name, surname, telephone, mail

B. The team saves different versions of this file on multiple storage media

C. Some people send the file by e-mail, Skype, Messenger and other tools

Suppose a candidate for a caregiver whose personal data was saved a year ago asks for the deletion of personal data. Deletion of the personal data of this caregiver is practically impossible.

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